How to import citations into Reference Manager from commonly used databases: Ovid, ISI, PubMed

You may import search results from Ovid, ISI Web of Knowledge (including Current Contents Connect and Web of Science/Science Citation Index) and PubMed into a Reference Manager database.

There are two ways to do this in Ovid and ISI Web of Knowledge:

• Direct export
• Saving search results in a file and importing them later

PubMed supports only saving and importing.

Exporting citations from OVID databases, including Medline, and PsycINFO

Using Direct Export:

1. Reference Manager does not have to be open when you run your search.
2. Run search as normal and review results.
3. In the Results Manager indicate Results to save.
4. Under Fields, select Complete Reference.
5. Under Result Format, select Direct Export.
6. Click Save.

   
   Ovid Results Manager

7. Ovid opens a window offering two choices for exporting results.


Ovid Export Screen



8. Select Export results to Endnote, Procite, or Reference Manager. Click Continue.
9. At the Select Reference Manager Database window, you may either choose to create a new database or add the new citations to a currently existing Reference Manager database.
10. You may clear any previous import session. Those references will not be deleted from your database.
11. Once the references are imported, they are appended to the database and appear in the Reference List, which has two tabs. One has the name of your database, and displays all the references. The other, labeled Imported, displays only the newly imported references.

    
    Reference Display

Saving Ovid citations in a file, and importing them into Reference Manager

1. Run search as normal and review search results.
2. In the Results Manager indicate Results to save.
3. Under Fields, select Complete Reference.
4. Under Result Format, select Reprint/Medlars.
5. Click SAVE.

   
   Ovid Results Manager

6. On the Save Results screen, select Windows Style Linefeeds if you are using a PC. Uncheck Include Search Strategy? Click Continue.
7. Your browser will display a dialog box asking where to save the file. Ovid’s default file name is cites.txt.
8. In Reference Manager, open your database.
9. Select File and click Import Text File on the drop-down menu.
10. In the Filter field, click the browse button [...]. Select Ovid Online (Reprint) [FJ].cap. This filter matches Ovid's Reprint/Medlars Result Format.
11. In the Text File field, click the browse button [...], and then select the cites.txt file.
12. Click the Import button.

    
    Import Text File Window

13. You may clear any previous import session. Those references will not be deleted from your database.
14. Once the references are imported, they are appended to the database and appear in the Reference List, which has two tabs. One has the name of your database, and displays all the references. The other, labeled Imported, displays only the newly imported references.
    
    

For more information:

The Reference Manager Tech support web page from ISI ResearchSoft includes links to the users’ manual, tip sheets, FAQs, and updated import filters: http://www.refman.com/support/rmsupport.asp

D. Samuel Gottesman Library's Ovid Web Overview: http://library.aecom.yu.edu/databases/guides/ovidweboverview.pdf

Exporting citations from ISI Web of Knowledge (including Current Contents Connect and Web of Science/Science Citation Index)

Using Direct Export

1. Reference Manager does not have to be open when you run your search.
2. Run search as normal and review results.
3. In Output Records window, indicate results to export.
4. Select Full Record from drop-down menu.
5. Click EXPORT TO REFERENCE SOFTWARE.

   
   Web of Knowledge Results Window
   
   

6. At the Select Reference Manager Database window, you may either choose to create a new database or add the new citations to a currently existing Reference Manager database.
7. You may clear any previous import session. Those references will not be deleted from your database.
8. Once the references are imported, they are appended to the database and appear in the Reference List, which has two tabs. One has the name of your database, and displays all the references. The other, labeled Imported, displays only the newly imported references.
   
   

Saving Current Contents citations in a file, and importing them into Reference Manager

1. Run search as normal and review results.
2. In Output Records window, indicate results and click SAVE.
3. Select Field Tagged from the menu on the next screen, and click Continue.
4. Your browser will display a dialog box asking where to save the file. ISI’s default file name is savedrecs.txt.
5. In Reference Manager, open your database.
6. Select File and click Import Text File from the drop-down menu.
7. In the Filter field, click the browse button [...]. Select ISI-CE.cap. This filter matches the ISI export format.
8. In the Text File field, click the browse button [...], and then select the savedrecs.txt file.
9. Click the Import button.

   
   Import Tex File Window

   
   

10. You may clear any previous import session. Those references will not be deleted from your database.
11. Once the references are imported, they are appended to the database and appear in the Reference List, which has two tabs. One has the name of your database, and displays all the references. The other, labeled Imported, displays only the newly imported references.

For more information:

Reference Manager User Manual from ISI ResearchSoft: http://www.refman.com/support/docs/User%20Manual%20RM10.pdf

Reference Manager Guided Tour from ISI ResearchSoft: http://www.refman.com/support/docs/Getting%20Started.pdf

Exporting Citations from PubMed

PubMed does not have its own Direct Export tool, but you may save citations to a file and import them into EndNote

1. Run search as normal and review results.
2. To save records from multiple searches, select Clipboard from the Send to drop-down menu.
3. On the search results page, select MEDLINE in the drop-down menu next to the Display button.
4. Choose File from the Send to drop-down menu, and then click the Send to button.

PubMed

5. Click the Save to Disk button in the File Download window. Save the file somewhere easily accessible, such as your desktop. The default file name is pubmed-result.txt.
6. In Reference Manager, open your database.
7. Select File and click Import Text File on the drop-down menu.
8. In the Filters field, click the browse button [...]. Select PubMed.cap.
9. In the Text File field, click the browse button [...], and then select the pubmed-result.txt file.
10. Click the Import button.

    
    Import Text File Window

For more information:

D. Samuel Gottesman Library PubMed Guide: http://library.aecom.yu.edu/databases/guides/pudmedhandout.pdf

D. Samuel Gottesman Library
Albert Einstein College of Medicine of Yeshiva University
Jack and Pearl Resnick Campus
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Bronx, NY 10461-1924
Phone: 718.430.3108      Fax: 718.430.8795
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